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Retention periods for absence

Sara-Jane

Dear All 

Absence records that are not for the use of payroll but for the record of the employee. 

Am I correct that all fit notes, self certs, return to work discussion forms, formal file notes are all to be kept for 6 years post employment?

Parents
  • CIPD has a factsheet on this:
    www.cipd.co.uk/.../keeping-records-factsheet

    Statutory Sick Pay records, calculations, certificates, self-certificates
    Recommended retention period: The Statutory Sick Pay (Maintenance of Records) (Revocation) Regulations 2014 (SI 2014/55) abolished the former obligation on employers to keep these records. Although there is no longer a specific statutory retention period, employers still have to keep sickness records to best suit their business needs. It is advisable to keep records for at least 3 months after the end of the period of sick leave in case of a disability discrimination claim. However, if there is a contractual claim for breach of an employment contract it may be safer to keep records for 6 years after the employment ceases.
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  • CIPD has a factsheet on this:
    www.cipd.co.uk/.../keeping-records-factsheet

    Statutory Sick Pay records, calculations, certificates, self-certificates
    Recommended retention period: The Statutory Sick Pay (Maintenance of Records) (Revocation) Regulations 2014 (SI 2014/55) abolished the former obligation on employers to keep these records. Although there is no longer a specific statutory retention period, employers still have to keep sickness records to best suit their business needs. It is advisable to keep records for at least 3 months after the end of the period of sick leave in case of a disability discrimination claim. However, if there is a contractual claim for breach of an employment contract it may be safer to keep records for 6 years after the employment ceases.
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