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Creating a Time off in Lieu policy

Katherine

Hi All

I am looking for some advice in creating a fair and reasonable time off in lieu policy.

We currently have a UK sales team who prefer to stay overnight rather than travel later in the day past their normal daily contracted hours, this can be an expensive option so looking at offering TOIL instead.  Would this be reasonable from a business perspective or would travel to a customer for a sales meeting be expected as part of their role therefore is that more dependent on their salary?

Also we have a number of staff who need to travel abroad, sometimes this travel is at a weekend and their working time may extend in a day beyond the normal 9-5. There are a number of different ways this is being managed currently so we would like to give more consistency around this. 

I had been thinking, after reading a previous forum post that a day TOIL for travel to another country would work and time back for actual working time beyond the 5pm finish.  Alternatively would it be better to go along the lines of hours worked and depending on the day ie Sunday - double time, Saturday - time and a half, weekday - normal time.

In the case of travel on a Sunday, if a flight was 8 hours for example for a long haul flight this would be two working days back.  Are we being over generous or fair in this case given that the employee is travelling long distances and is away from home for business purposes.

I would be very grateful for any input.

Parents
  • Hi Katherine

    It's usual in my experience to not to apply premia to TOIL - especially if it's travelling time between jobs - so eight hours to travel on a Sunday gets eight hours off in lieu.

    It's also advisable to have some kind of authorisation / control mechanism for banking TOIL - otherwise people tend to generate their own tallies and suddenly appear waving a load of numbers added up on a bit of scrap paper and demanding hundreds of hours off (or pay in lieu). Therefore, would recommend eg line manager signing - off TOIL hours to be banked and a time limit for taking them in order to prevent excessive / unrealistic accumulations. And if needs be a policy that payment in lieu of taking time off won't normally be allowed but exceptionally may be made at higher management discretion.

    Some employers have rules eg that employees must normally return home and not stay overnight if within a certain distance radius of base and vice versa - that discourages eg excessive driving long distances without an enforced break so is often considered safer.
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  • Hi Katherine

    It's usual in my experience to not to apply premia to TOIL - especially if it's travelling time between jobs - so eight hours to travel on a Sunday gets eight hours off in lieu.

    It's also advisable to have some kind of authorisation / control mechanism for banking TOIL - otherwise people tend to generate their own tallies and suddenly appear waving a load of numbers added up on a bit of scrap paper and demanding hundreds of hours off (or pay in lieu). Therefore, would recommend eg line manager signing - off TOIL hours to be banked and a time limit for taking them in order to prevent excessive / unrealistic accumulations. And if needs be a policy that payment in lieu of taking time off won't normally be allowed but exceptionally may be made at higher management discretion.

    Some employers have rules eg that employees must normally return home and not stay overnight if within a certain distance radius of base and vice versa - that discourages eg excessive driving long distances without an enforced break so is often considered safer.
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