Hello,

We have an employee who has a 40 hours a week position, doing shift work, in one department in our organisation.

He is a very good photograph, and as part of our inductions process, we would like him to take the pictures of our new starters. 

These hours, 50 hours or so a year, divided into 3 or 4 instances a year, would be paid by another department in the organisation,

It is not possible for him to take these induction pictures during his working hours in his existing role in his department.

His is happy to come and take the pictures during his free time, however, he is reluctant to set himself up as a sole trader so he could invoice the other department.

We thought we could perhaps pay him, from the budget of the other department, through an exceptional bonus, however, this would not be a viable option in the long run.

Have you ever been in a similar situation? How did you solve this payment issue?

Thank you very much,