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Impact of OH recommendations on the rest of the team?

Hi All,

One of our employees recently had some mental health struggles, which led to sickness absence. To support the employee, we sent him to OH, who recommended a phased return for a few weeks followed by 4 days a week for 3 months. The phased return we can accommodate. The concern is about the recommendation for the employee to work 4 days only for 3 months. 

We're not really sure what the employee told the rest of the team (they are aware he was off due to stress), but they seem to be under the impression that he's returning to work part-time permanently. 

We now have other people in the team approaching us that they too are stressed (I mean, who isn't?), so they also want a 3-day weekend or only work 4 days a week.

The only reason why this specific employee is going through the process was because they were signed off by their GP who recommended reduced duties and then we sent them to OH for specialist advice. But, we can't exactly suggest to everyone who asks us to work 4 days on account of feeling stressed to go to their GP to get signed off work.

Any advice on this?

The manager feels that allowing one person to work like this (even temporarily), would open the floodgates with similar requests.

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  • It won't open any floodgates. The fact that team colleagues are observing that another colleague has changed their work pattern (whether temporarily or permanently - it doesn't matter which) does not create any automatic obligation to offer the same or similar. People already have the right - assuming requisite service length (soon not even that) - to make a flexible working request and the employer has an obligation to consider it and choose to agree, or alternatively decline it, assuming they have given it due consideration and the reason to decline is at least for one of the 8 fair business reasons). As an aside, if people are making approaches indicating increased levels of stress then that's a flag for the organisation to be considering what those stressors are, why they are there and what mitigations could or should be put in place. Going back to the original point though, the reason for the temporary working arrangement for the specific employee is situation - specific (ie they have been ill, and following medical advice, are returning on a phased return basis to enable them to return to work safely and build back up to 'normal' time and duties). Your other employees aren't necessarily party to this information (nor would they be, unless the employee themself has chosen to share it with them), so as is the way sometimes, they may see this as a disparity or 'unfair' to them (ie - 'I want what he's got') - if that's the case, then signpost them to the flex working provisions and treat each request as it comes, on its merits and in line with both the statutory requirements, and your organisational needs.