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Gender and marital status as mandatory fields in HRIS?

April

Hello;

As our organisation evaluates data fields to include in a future HRIS, there arises the need for clarity on whether the organisation may ask the following from Irish employees or if they might be illegal to request from labour law or GDPR perspective:

-Gender

-Legal Sex

-Marital status

I know it's an enormous topic but I'm really just trying to hone in on the facts.  Allowed or not allowed to ask for these?  (We won't have the option of adding the possible answer of "I'd rather not answer"; we will either include or exclude them altogether). 

Thank you very much and Happy Halloween Jack o lantern.

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  • The question to be asked is, why do you need the information? If you collect it, what will you do with it? And if the information isn't complete, can it nonetheless be useful (presumably you feel not if 'I'd rather not say' is being removed)?

    We have no right to just collect information that is personal or sensitive, unless there is a good business reason for doing so.

    And if there is, you just need to communicate that to your staff in a way that they will find compelling, and decide how you'll deal with anyone who chooses not to say.

    Good luck.

    Nina
  • in reply to Nina Waters
    Hi Nina and thank you for your reply. PrayThis makes a lot of practical sense. Would it be safe to assume the same would apply to employees in the UK? I can see that the bottom line is we will remove it if there is no business purpose for having it from the onset.
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