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New Starter Forms

Helen

Hi

When we send out a contract pack, we email this in the first instance then send out a hard copy pack, both mediums contain a copy of the contract and 6 separate PDF forms.  We ask for the hard copy's to be completed (signed where appropriate) and returned in a stamped addressed envelope we provide.   

We'd like to modernise this process but don't really know where to start.   

Currently when the paper forms are returned, we scan them into their individual files and securely destroy the paper form - this seams very wasteful.

Our HR system can not help us with this we do not give access until their first day.

Any suggestions are welcome. 

Thank you 

Helen 

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  • Hi Helen
    If you have Adobe Acrobat you can use the E-Signature feature which sends the document to the recipient's email, they electronically sign it and it then gets sent automatically straight back to you with a certificate confirming the date and time it was signed. You also can't edit the form once it has been signed.
    I've not used it for new starter forms personally but I do use it for other things at work and the recipient doesn't need to have Adobe. You can also password protect the document for security.
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  • Hi Helen
    If you have Adobe Acrobat you can use the E-Signature feature which sends the document to the recipient's email, they electronically sign it and it then gets sent automatically straight back to you with a certificate confirming the date and time it was signed. You also can't edit the form once it has been signed.
    I've not used it for new starter forms personally but I do use it for other things at work and the recipient doesn't need to have Adobe. You can also password protect the document for security.
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